Below is a list of equipment and supplies that will be delivered to the aid stations and picked back up by our logistics (equipment / supply) team. This includes major equipment, minor equipment, items for overnight / long duration aid stations, food that the race provides and contents of the first aid kits. Also listed are food items that aid station captains / crew are being asked to procure and provide, and some additional items you may want to bring. Finally is a list of some suggested items that individual volunteers may want to bring for their personal comfort while working the aid station – keep in mind some people will be out there as little as a few hours and some all day or even all weekend, so please prepare accordingly. Volunteers are welcome to eat aid station food, but may tire of this and may want to consider packing something. Volunteers should feel free to add their own personal touches to the aid stations and coordinate additional food items with their fellow aid station volunteers. Keep in mind the lists below are a guide and there may be some slight variations.
Pop-up canopies / tents
Tarps for drop bags and other misc. uses
Blue water jugs (for water only)
Roll duct tape
Large plastic containers with covers
Pitchers for serving water
Gallon ziplock bags
Quart ziplock bags
Sanitizing (Clorox) wipes
Cold Cups (we are a cupless race, but just in case anyone loses theirs)
Volunteer name badges
Velcro (handy for velcroing tent frames together at the top – wind)
Serving trays to put prepackaged snacks in
Food service gloves
FOR OVERNIGHT / LONG DURATION AID STATIONS:
Paper hot cups for soup and coffee
One 2-burner stove
20 gallon propane tank, regulator and hose
Two pots for soup (one for chicken-noodle, one for vegan)
Two ladles for soup
Water kettle to boil water for coffee and other needs
Pourover cone and filters for making coffee into airpot
Coffee filters for pourover cone
Measuring cup and instructions for making coffee
Fry pan and spatula
Generator (limited quantity, race provides for some aid stations only)
FOOD (GENERIC LIST):
Soda; (Coke, Ginger Ale)
Ice (limited amount, AS captain to grab more if desired)
Soup mix; Chicken noodle and vegan
(the following, all pre-packaged / individual servings)
Plain Potato Chips
Cookies (Oreos and Chips’a’hoy)
Motts Fruit Snacks
Nut only trail mix
Succeed Electrolyte caps (we DO NOT do sports drink)
FIRST AID KIT (IN ALL AID STATION BOXES):
Vanicream (great for chafing)
Triple antibiotic cream
Antihistamine tablets (for bee stings)
Hydrocortisone (anti-itch) cream
Hydrogen peroxide spray (to clean wounds)
Antiseptic cleaning wipes
FOOD ITEMS AID STATION CAPTINS AND THEIR CREW ARE ASKED TO PROVIDE:
We ask that each aid station captain coordinates at least one additional hot food item for their aid station in addition to the chicken noodle and vegan soup we provide. It is not practical for us to plan and provide all of the items to execute this and the truth is, individual aid stations can do it better than we can. We often see grilled cheese, quesadillas, perogies, pot stickers, pizza, burgers, and more. If possible please also consider vegetarian and vegan options. Aid station captains can plan and bring this themselves or can delegate / coordinate with other volunteers to plan a menu. The race will compensate for extra food items purchased – please keep and remit your receipts if you would like to be reimbursed.
A large bag / bags of fun size candy. It is nice to provide candy at the aid stations but it tends to melt if we procure and transport.
Feel free to bring additional food items beyond this. Some favorites are pickles / pickle juice, unique salty and sweet snacks.
ADDITIONAL EQUIPMENT THAT AID STATION CAPTINS AND CREW MAY WANT TO CONSIDER BRINING:
Fire pit and wood. Overnight / long duration aid stations that would like to have a fire will need to provide their own fire pit / ring. If you can bring your own wood, that is appreciated. If you need us to provide you with wood, we will do our best. All fires need to be in a fire ring and need to be cleaned up well after.
Some aid stations like to cook several hot food items and choose to bring additional stoves, propane, pots, pans, utensils etc. in addition to what we provide (listed above).
We will provide two bags of ice – you may want to have an extra bag of ice or two.
AID STATION VOLUNTEERS ADDITIONAL PERSONAL ITEMS TO CONSIDER BRINGING:
Food (if you want something more than aid station food)
Tent or car camping setup for your crew to take turns getting some rest at overnight aid stations
Headlamps / flashlights